Student Financial Accounts

Please check the below list of issued and upcoming invoice that might be relevant for your Student/s (Italic text invoices have not yet been raised):

• Year 6 Canberra Tour
  • Deposit invoice: Due 6 Dec 2024
  • Invoice 2: Due 7 Feb 2025
  • Invoice 3: Due 21 March 2025
  • Invoice 4: Due 2 May 2025
  • Invoice 5: Due 20 June 2025
• Year 1 & 2 Swimming: Due 25 Jan 2025
• Instrumental Music Fee: Due 6 Dec 2024
• Instrument Hire: Due 6 Dec 2024
• SRS Fee: Due 21 March 2025

• Term 2
• SRS Fee Instalment 2: Due 13 June 2025
• IM Instalment 2: Due 13 June 2025
• Term 2 GALA Days: 28 April 2025 ($48)
• Senior Choir: 25 April ($20)
• Junior Choir: 25 April ($10)

• Term 3
• SingFest 2025: TBC ($24)
• IM Instalment 3: Due 5 Sept 2025
• Year 4 Camp: TBC
• Year 5 Camp: TBC

Invoices have been raised for students with overdue library books. If you receive an invoice for an overdue library book, please ensure prompt payment to ensure your student is able to recommence borrowing. Invoices are raised for overdue library books once they are 2 months past the return date. To avoid being invoiced please remind students of the importance of returning their books on time.

Permissions for SingFest, Senior and Junior Choir were due back Friday 21 March 2025. If you have not returned this yet, please do so Monday 24 March to ensure a place for your student in the 2025 program. Please note as SingFest tickets are required to be pre-purchased, if your students EOI form is not returned Monday 24 March a ticket will not be purchased for them and they may be unable to attend the event.

Permissions for Term 2 Gala Days are on the way home, next week. In 2025, digital consent through QParents will also be available for those with active accounts. Please ensure to complete and return either the digital or paper consent to the school by Wednesday 2 April 2025 for invoices to be issued prior to the holidays.

Please ensure to use QParents or the BPOINT link on invoices to make payments to the school. If payments are received directly to the bank account you must use your students EQ ID number as the reference, without this the payment will not be able to be matched to the student or applied to an invoice. If you have made a payment directly into the school bank account this year, please contact the front office with the details (date, amount and account name) to check if an unknown payment is yours.

If you have a credit on your student/s account, please contact the office requesting it be applied to an invoice/s on your student/s account. Credits on student accounts are unable to automatically be applied to invoices by the school.

Has your student/s been invoiced for an excursion or event that they are not participating in? If so, could you please ensure to let our friendly front office team know by emailing them at admin@aspleyss.eq.edu.au to advise of your students' non-participation. This will assist us in ensuring that your students' financial accounts are cleared of the invoices.

Should your family be experiencing financial hardship, please contact me via BSM@aspleyss.eq.edu.au to discuss payment plan options.

QParents

In 2024 the school successfully commenced using QParents for consent for various activities. This method of parents providing consent via QParents will continue in 2025 onwards.

If you have not yet created a QParents account and linked your student, one can easily be created. This will not only allow you to provide digital consent to various activities, you are also able to notify the school of Past, current or future absence. In QParents you can also review and make payment on invoices for your student.

A registration Process Guide for Parents can be located on our website.

You require your Students EQ ID number; this can be found on school issued report cards or invoices.
Should you not have the require points of ID, please come past the office for the

Student Medication

Reminder if you have not yet provided the required paperwork to the school for your students mediation to please do so urgently. Melita will continue to follow these up and be your first point of contact, however please do not hesitate to see the front office staff with forms or medication.

Student Resource Scheme

SRS invoices have been issued for those who have returned the payment agreement form for 2025. If you are yet to complete and return this form, a paper copy has gone home with students earlier this week. Please ensure to complete and return to the office by Wednesday 26 March for the next lot of invoices to be raised 27 March 2025.

If your student misplaced their paper copy earlier this week, it an be located on the school website. Please ensure the Payment Agreement Forms are complete in blue or black pen and not digitally signed as we are unable to accept digital signatures per Departmental Policy.

General Updates and Reminders

Please regularly check the lost property items at the Hall for belongings that might have gone missing earlier this year. The lost property will be cleaned out in week 10 with items disposed off or donated that have not been claimed.
To avoid the loss of items, please ensure they are clearly named as this will assist with them being returned to the student’s class.

Autumn school holidays run from Monday 7 April to Monday 21 April 2025. Term two will commence Tuesday 22 April and Friday 25 April is a Public Holiday.