Student Financial Accounts

Please check the below list of issued and upcoming invoice that might be relevant for your Student/s (Italic text invoices have not yet been raised):

• Year 6 Canberra Tour
  • Deposit invoice: Due 6 Dec 2024
  • Invoice 2: Due 7 Feb 2025
  • Invoice 3: Due 21 March 2025
  • Invoice 4: Due 2 May 2025
  • Invoice 5: Due 20 June 2025
• Year 1 & 2 Swimming: Due 25 Jan 2025
• Instrumental Music Fee: Due 6 Dec 2024
• Instrument Hire: Due 6 Dec 2024
• SRS Fee: Due 21 March 2025

Term 2:

• SRS Fee Instalment 2: Due 13 June 2025
• IM Instalment 2: Due 13 June 2025
• Term 2 GALA Days: 28 April 2025 ($48)
• Senior Choir: 25 April ($20)
• Junior Choir: 25 April ($10)

Term 3:

• SingFest 2025: TBC ($24)
• IM Instalment 3: Due 5 Sept 2025
• Year 4 Camp: TBC
• Year 5 Camp: TBC

Invoices for the Term 2 Gala Days were raised for year 5 and 6 students on Thursday 3 April 2025. If you have not received an invoice for your student, please contact the office for support.

Invoices have been raised for students with overdue library books. If you receive an invoice for an overdue library book, please ensure prompt payment to ensure your student is able to recommence borrowing. Invoices are raised for overdue library books once they are 2 months past the return date. To avoid being invoiced please remind students of the importance of returning their books on time.

Did you know you can use the BPOINT link on School invoices to make multiple payments? Simply click the link on your invoice and enter the nominated amount you wish to pay in that transaction. You can repeat this process until the invoice has been paid in full. This can be useful when paying for larger expenses like school camps. If you happen to lose track of the remaining balance just reach out to the front office and they will be able to provide the outstanding amount for you. You can also check for outstanding amounts through QParents.

Please ensure to use QParents or the BPOINT link on invoices to make payments to the school. If payments are received directly to the bank account you must use your students EQ ID number as the reference, without this the payment will not be able to be matched to the student or applied to an invoice.
If you have made a payment directly into the school bank account this year, please contact the front office with the details (date, amount and account name) to check if an unknown payment is yours.

If you have a credit on your student/s account, please contact the office requesting it be applied to an invoice/s on your student/s account. Credits on student accounts are unable to automatically be applied to invoices by the school.

Has your student/s been invoiced for an excursion or event that they are not participating in? If so, could you please ensure to let our friendly front office team know by emailing them at admin@aspleyss.eq.edu.au to advise of your students' non-participation. This will assist us in ensuring that your students' financial accounts are cleared of the invoices.

Should your family be experiencing financial hardship, please contact me via BSM@aspleyss.eq.edu.au to discuss payment plan options.

Year 4 Online Consent

Tuesday 1 April 2025, paper consent forms for the year 4 – 6 online services were sent home. Wednesday 2 April the consent was also activated through QParents. If you have a year 4 student please ensure to complete the QParents consent or if you do not have a QParents account please complete the paper form and return to the front office as soon as possible.

QParents

In 2024 the School successfully commenced using QParents for consent for various activities. This method of parents providing consent via QParents will continue in 2025 onwards.

If you have not yet created a QParents account and linked your student, one can easily be created. This will not only allow you to provide digital consent to various activities, you are also able to notify the school of Past, current or future absence. In QParents you can also review and make payment on invoices for your student.

A registration Process Guide for Parents can be located on our website.

You require your Students EQ ID number; this can be found on school issued report cards or invoices.
Should you not have the require points of ID, please come past the office with your ID for the team to confirm your account.  

Student Medication

Reminder if you have not yet provided the required paperwork to the school for your students mediation to please do so urgently. Melita will continue to follow these up and be your first point of contact, however please do not hesitate to see the front office staff with forms or medication.

Student Resource Scheme

SRS invoices have been issued for those who have returned the payment agreement form for 2025. If you are yet to complete and return this form please ensure to do so as soon as possible.  

The Payment Agreement Forms can located on the school website. Please ensure the Payment Agreement Forms are complete in blue or black pen, not digitally signed as we are unable to accept digital signatures per Departmental Policy.

Facility Updates:

The delayed asphalt works have continued to be postponed due to the ongoing wet weather this week. As we lead into the school holidays, the carpark will remain closed at the start of term 2 with the temporary stop, drop and go zone for drop off and pickups. Communications will be provided to the community as the project progresses and nears completion with updates prior to the carpark re-opening.  

General Updates and Reminders

Please regularly check the lost property items at the Hall for belongings that might have gone missing earlier this year. The lost property will be cleaned out in week 10 with items disposed off or donated that have not been claimed.
To avoid the loss of items, please ensure they are clearly named as this will assist with them being returned to the student’s class.

Autumn school holidays commence Monday 7 April though to Monday 21 April 2025. Term two will commence Tuesday 22 April and Friday 25 April is a Public Holiday.

Aspley State School Hall will be used as a polling location for the upcoming election on Saturday 3 May 2025. Our P&C will be hosting a sausage sizzle outside the hall on election day.

Help keep our school safe these holidays by reporting any unusual behaviours or activity to Schools Watch.  During school holidays empty school provide an opportunity for criminal activity – becoming targets for unlawful entry, arson, stealing, graffiti and property damage offences.

Notice something suspicious at school over the holidays? Report it to School Watch by calling 13 17 88.

If you see a crime in progress, please do not try to intervene and call Triple Zero (000).

Lets all work together to help create safer school communities!